Executive Assistant in SportPark (Loughborough)

SportPark (Loughborough)

Not Specified

£32,040-£35,600 dependent on experience (pro rota, this role is part time, 21 hours per week)

25 Sep 2024

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Executive Assistant

About Us

Our Purpose and Vision

As the recognised national governing body for swimming, artistic swimming, diving and water polo in England, Swim England helps people learn how to swim, enjoy the water safely, and compete in all our sports.

Our Vision is to champion a healthy and successful nation through swimming and aquatic activity. The ability to swim is a life-skill that is essential to keep us safe in, on and around water. It is one of the nation’s most popular recreational activities enjoyed by millions of people in England.

Swim England, through aquatics, is uniquely placed to tackle inequalities and support health and wellbeing given the activities’ accessibility to people of all ages and abilities. On top of this, aquatics is made up of four amazing Olympic and Paralympic sports with our network of clubs and talent pathways supporting people to realise their full potential in the water.

In March of this year, we published in full the findings of an independent listening research report commissioned as part of our pledge to create a better future for everyone involved in aquatic sports. We are committed to only recruiting individuals who are as passionate as we are about being on this journey.

To find out more about what we do to work towards achieving our vision, download the full candidate pack from the job description button.

To find out more about what it’s like to work with us and the Swim England family visit our website and download a summary of our employee benefits here.

About The Role

This is an exciting time to join Swim England in the role of Executive Assistant, supporting our CEO, Chair and Board by providing first class administrative support - including management of emails, complex diary management, travel, meeting organisation and administration support. There will also be opportunity to support other CEO and Board projects where required.

This is a brand new and critical role, right at the heart of the organisation. As such we are looking for a proactive, highly motivated individual who has the ability to multi-task, prioritise workload and meet tight deadlines.

A self-starter, they will be able to problem solve, anticipate requirements, looking after the detail to making things run smoothly at all times. They will also be able to work independently as well as part of a team.

Excellent interpersonal skills are essential, with the ability to build strong professional relationships, managing matters with discretion and diplomacy at all times.

We would particularly like to hear from those with a proven track record of providing high standards of executive support for senior teams. An interest in sport would be advantageous but is not essential for this position.

This is a part-time position, working 21 hours per week. We are flexible on the working pattern (over a minimum of four days), with a minimum of two days based at our Head Office at SportPark Loughborough. Some flexibility in hours will be required to accommodate organisational needs, such as board meetings. Please indicate your preferred working hours in your application.

About You

You don’t need to be able to swim to work with us, but a passion for the role that sport and physical activity can play in society would be advantageous!

In order to be shortlisted for the next stage in the process you must demonstrate within your application how you meet the following essential criteria:

Values led
Significant experience supporting senior roles in an administrative capacity
Highly organised and able to adopt a flexible approach
Strong attention to detail and accuracy
Experience of working in a fast paced, high-performance environment
Strong communication skills, both written and verbal
Ability to influence others, solve problems and deal with situations in a professional and highly confidential manner
Ability to work on own initiative.
Proven ability to handle data and produce reports.
Experience of producing meeting minutes and agendas with a high level of accuracy.
Excellent knowledge of PowerPoint, Excel and Word packages.
Experience of running small projects, conferences or events.

Desirable

Knowledge of sports governance and how boards operate.

If you feel you have the suitable skills and attributes for this position then we would love to read your application, detailing how you meet the brief, and how you believe you’re the right candidate for this opportunity.

For an informal conversation about the role, please contact [email protected] and we’ll put you in touch with the relevant person.

Please be advised that we cannot offer visa sponsorship and that you must have right to work in the UK to apply or be considered for this role. If you are a non UK/EU National, you must have an appropriate working Visa to undertake employment. You must also be working within the UK to apply or be considered for this role, due to the public liability insurance Swim England holds.

Swim England is committed to inclusion and embracing the spirit of all equalities legislation. As a Disability Confident Employer, we actively encourage applications from disabled people. We recognise that the diversity of our workforce is not reflective of today’s society and we are currently operating a pilot scheme whereby applicants from ethnically diverse backgrounds can opt into our guaranteed interview scheme. Candidates that have opted into the scheme will be guaranteed an interview provided that they have demonstrated, within their application, that they meet the essential criteria for the role. When completing the application, applicants from ethnically diverse backgrounds are encouraged to ‘Opt In’ to the scheme, by ticking the box.

Where possible, Swim England will always make reasonable adjustments for accessibility to anyone who requires it. If you would like any of the documentation in a different format or would like to apply in a different way please get in touch via [email protected]. All appointments will be made on merit, following a fair and transparent process, in line with the Equality Act 2010. However, the organisation may employ positive action where candidates from underrepresented groups can demonstrate their ability to perform the role equally well.

Swim England is also committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share this commitment.

Please be aware that we use parsing software to extract key information from your CV, which you are able to review and edit within the application form. It is advisable to provide a simple text CV (i.e. no tables, images of text etc) to aid the transfer of information. Please review the information in your application form prior to submitting.

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