Location
SportPark (Loughborough)
Advertising Salary
£19,883 (FTE)
Advertising End Date:
29 Oct 2021

About Us

Swim England is striving to create a happier, healthier and more successful nation through swimming and aquatic activity. We strive to inspire everyone to enjoy the water in the way that suits them. As the recognised national governing body for swimming, artistic swimming, diving and water polo in England, we help people learn how to swim, enjoy the water safely, and compete in all our sports. Swim England is an incorporated organisation with charitable status.

Find out more about what it’s like to work with us and the Swim England family: https://www.swimming.org/swimengland/working-at-swim-england/

About The Role

We are seeking an experienced Talent Team Administrator to join our team on a permanent, part time or full time basis. Where possible flexible working requests will be considered.

This is an exciting opportunity working within the Sport Development Directorate as part of a busy talent team responsible for delivering the England Talent Pathways across Swimming, Diving, Artistic Swimming and Water Polo aquatic disciplines. 

Reporting to the Performance Operations Manager you will be responsible for;

·     Ensure the delivery of clear communication and understanding of requirements both through verbal and written portals across relevant sectors of Talent Programmes, both to internal and external stakeholders ensuring accurate and timely information is distributed to relevant participants.

·     Provide strong efficient administrative support to the England Talent Discipline Programmes

·     Work with relevant personnel to ensure successful outcomes for Talent Discipline events – i.e. volunteer and paid workforce, parents and athletes, delivery centres.

·     Ensure timely and accurate administration of timesheet and expense forms, with sign off from the appropriate manager/budget holder.

·     Ensure accurate and up to date information is collected, recorded, uploaded and stored as appropriate.

·     Work with Talent Discipline teams as required in the nomination of athletes for schemes and initiatives relevant to the Talent Programme, e.g. SportsAid, Backing the Best and any other applicable schemes that are identified.

·     Work with internal and external departments in conjunction with Talent Discipline Leads to ensure requirements of the talent programme delivery are undertaken.

·     Organise, and communicate Discipline Team meetings, with clear agendas, completing recorded meeting minutes with sign off from appropriate lead and dissemination to relevant applicable personnel.

·     Work with Talent Leads and Purchasing to ensure appropriate Talent Discipline travel and accommodation is procured in line with programme delivery schedules.

·     Be an effective point of contact to external stakeholders, including but not limited to support staff, parents and athletes, both verbally and in written form.

·     Work with Talent Leads and the Kit Manager to ensure appropriate Talent Discipline kit is procured in line with programme delivery schedules.

·     Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department.

·    Proactively comply with and promote all organisation policies, in particular those relating to Equality and Diversity and Health & Safety.

To find out more about the role, download the full Job Description and Person Specification document.

About You

The successful candidate must:

  • Excellent organisation and planning skills
  • Able to organise and prioritise own workload
  • Good understanding of administration principles
  • Good understanding in the application of GDPR
  • Good knowledge of the use of technology to streamline administration without compromising quality
  • Demonstrable experience of delivering a high quality administration service
  • Ability to cope under pressure while managing multiple pieces of work and complex tasks
  • GCSE Grade A-C in Mathematics and English 
  • Be willing to undertake a DBS check
Previous experience / knowledge of working in a National Governing Body of sport would also be advantageous.
 
So if you feel you have the suitable skills and attributes for this position then we would like to hear from you.

Please be advised that we cannot offer visa sponsorship and that you must have right to work in the UK to apply or be considered for this role. If you are a non UK/EU National, you must have an appropriate working Visa to undertake employment. You must also be working within the UK to apply or be considered for this role, due to the public liability insurance Swim England holds.

This organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are committed to inclusion and embrace the spirit of all equalities legislation. Where possible we will always make reasonable adjustments for accessibility to anyone who requires it.

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